From britdisc-owner@csv.warwick.ac.uk Tue Oct 6 01:12:35 1998 Received: (from daemon@localhost) by pansy.csv.warwick.ac.uk (8.8.7/8.8.8) id AAA18941 for britdisc-outgoing; Tue, 6 Oct 1998 00:58:37 +0100 (BST) Received: from mail-gw1.webleicester.net (mailgate.webleicester.co.uk [195.146.160.12]) by pansy.csv.warwick.ac.uk (8.8.7/8.8.8) with ESMTP id AAA18936 for <britdisc@csv.warwick.ac.uk>; Tue, 6 Oct 1998 00:58:34 +0100 (BST) Received: from pii266 (pool-pri1-029.webleicester.co.uk [195.146.164.29]) by mail-gw1.webleicester.net (8.9.0/8.9.0) with SMTP id AAA22288 for <britdisc@csv.warwick.ac.uk>; Tue, 6 Oct 1998 00:57:23 +0100 (BST) Received: by localhost with Microsoft MAPI; Tue, 6 Oct 1998 01:02:41 +0100 Message-ID: <01BDF0C5.050243E0.bravil@webleicester.co.uk> From: Ben Ravilious <bravil@webleicester.co.uk> Reply-To: "bravil@webleicester.co.uk" <bravil@webleicester.co.uk> To: "'Britdisc'" <britdisc@csv.warwick.ac.uk> Subject: BUF EGM 26/9/98 Minutes Date: Tue, 6 Oct 1998 00:33:34 +0100 X-Mailer: Microsoft Internet E-mail/MAPI - 8.0.0.4211 Sender: owner-britdisc@warwick.ac.uk Precedence: bulk Minutes of the British Ultimate Federation EGM 26th September 1998 28B Blenheim Road Bristol Present: Laura Pearce (BUF National Director - Violently Happy & Others) Simon Church (Jesters) Chris Hughes (Fluid Druids) Rebecca Humphries (Twin Peaks) Dave Trovelle (UTI) Sarah Davison (GB Women) Andy Tucker - aka Norm (UTI) Guy Bowles (GB Open) Colin Wagstaff (UTI) Nancy Stebbing (First Touch) Ian Stebbing (Fluid Druids) Ian Scotland -aka Scott (Red) Ben Ravilious (BUF Secretary - Red) Paul Hurt (Ultimatum Editor - Village People) Apologies: Gavin Bates (Out-going BUF Treasurer - Red) Meeting started 6:40pm Election of Officers (positions which remained vacant from the AGM of 11/9/98) Treasurer: Ian Stebbing Director of Competitions (DOC): Chris Hughes Chris has accepted that the position of DOC is too much for one person to handle exclusively. It was recognised that he would need to seek continued help from other people in running all the competition-related matters. It was therefore accepted that Simon Hill would continue to maintain the rules and regulations of the Tour. Andy Tucker agreed to direct the Tour itself. This Tour committee would oversee developing the Tour events. Masters Co-ordinator: Vacant It was agreed that this position could be allowed to remain vacant until such time as an international tournament required the election of a co-ordinator. Finance Report Gavin Bates sent his apologies for having not yet produced the 1998 finance report. The particulars of the finance agenda (Associated Membership Fees, Tournament Taxes, Budgets, etc) could not therefore be discussed. It is understood that the BUF finances are in good shape and that the current financial status quo regarding income from tournaments and subscriptions could remain until the new committee decided to make any changes. Guy Bowles wanted to see how the money was being spent. He suggested that the funding priorities be published for all to see. Sarah Davison requested that the financial report and funding priorities be distributed on a handout at tournaments. Simon Church suggested including such a handout with the BUF subscription packs. ACTIONS: ? Gavin Bates to deliver the Finance Report ASAP. ? Finance Report and a breakdown of the BUF funding priorities to be made public via Internet and a handout at tournaments. BFDF Dissolution The dissolution of the British Flying Disc Federation at the BUF AGM of 11/9/98 has meant that there are a few issues that the BUF must now oversee: - Simon Moore's (GB Open Coach) Coach Training Initiative. Simon is currently developing a programme to train coaches with the goal of establishing courses and formal qualifications. It is hoped to encourage players from British teams to learn to coach their sport. Diary Manager. The diary, maintained by Ranulf Doswell (Bears), has kept up-to-date listings of all UK disc sport events. This position will now be the responsibility of the BUF and it is accepted that the diary will continue to list non-Ultimate events. Tour and Nationals Simon Hill's suggestion that the Tour be reduced to four events was voiced. Chris Hughes disagreed with this but suggested that he may try to put the five tournaments closer together leaving a longer summer break before the nationals. Chris also expressed a desire to reduce the number of teams competing in the tour to sixteen as currently there were too many teams taking part meaning bigger and bigger venues were needing to be found. Nancy Stebbing said that lower placed teams found it very hard to improve their positions or get into the top eight. Chris said that changes to how the seeding system for the tour events could be made to make it easier for teams to move up or down the ranks. Overall it was agreed that the Tour has been extremely successful. Chris appealed for more people to come forward with venues for events, especially in the North of the country. Ultimatum Paul Hurt (Ultimatum Editor) expressed his frustration that people were not forthcoming with content for the magazine. Lack of contributions meant that issues were inevitably containing old news. He said that he was ready to quit editing the magazine if the situation didn't improve. It was agreed that the previously discussed compromise of having more regular less glossy 'newsletter' editions but with an annual bumper issue could help to reduce the workload. Ben Ravilious suggested that the emphasis of the newsletter change towards forthcoming events and initiatives rather than the tournament reports formula. Nancy Stebbing pointed out that in the USA the Ultimate Players Association gets its officials to write for their newsletters. Sarah Davison expressed her frustration that so much of the news in British Ultimate was broken only on Britdisc, the Internet mailing list which is not accessible to everyone. It was agreed that a summary of recent postings and discussions on Britdisc would be a good source of material for the newsletter and would also keep non-netted players up to date. This could then be distributed at tournaments or possibly mailed to players. It has been decided to ask for someone to step forward to rake on the role of editing a newsletter based on the elements discussed above. Scott suggested paying people to contribute might be an option. ACTION: Ben to publicise this issue to try to attract a newsletter editor. Any Other Business BUF Contacts Database Ben Ravilious announced the imminent appearance of an improved Ultimate contacts list accessible on the BUF website which would encourage players and teams to keep their details up to date and enable visitors to find local teams and players more easily. Chris Hughes cited a classic example of poor contact information when he discovered that there had been a team playing in his home town (Cheltenham) for quite a while without him knowing about it! Women's Teams at the 1999 World Clubs. Laura Pearce said that there is a lot of uncertainty as to which womens' teams will qualify for the World Clubs. There had been rumours that Bliss and Twin Peaks would automatically qualify, It was agreed to hold a special meeting discuss this issue at the Womens' Outdoor Nationals on 17/18 October 1998. General Worlds Qualification. Further rumours had been circulating that the top six British Open teams would qualify but nobody could substantiate this. Scott said that given a quota of slots, it is up to the BUF to decide which teams qualify (undoubtedly to be based on Nationals results). He also said that this quota would be a result of the National Team's performance at the World Championships with additional places becoming available with other countries not using up their full quota. ACTION: Ben to make a formal approach to the World Flying Disc Federation to find out what the British quotas will be. GB Teams Managers' Positions. It was announced that the GB Teams managers' positions were up for grabs at the end of October. ACTION: Ben to announce this. Toast to Spirit of the Game. Meeting ended 7:45pm